Setup and migration
A new accounting system set up properly, or a move between systems where both sets of reports have to agree before we call it done.
PRICED BY THE HOUR
$25 to $40
Scoped after we have seen the data, not before. One-off, never folded into a monthly fee.
Book a free 30-min callYou are probably here because one of these is true.
Which version you need.
Setting up a clean system and moving a messy one are different jobs with different risks. This is the first thing we establish on the call.
New setup
- Chart of accounts designed
- Opening balances entered
- Bank feeds connected
- Training on hand-off
Usually within onboarding
Migration
- Assessment and gap analysis first
- Chart of accounts mapped, not guessed
- Opening balances carried across
- Historical data validated in both systems
- Integrations reconfigured
At least 30 days
Chart of accounts redesign
- Existing structure assessed
- Accounts redesigned around how you report
- History remapped to the new structure
- Class and location tracking set up
Scoped on the call
What is in, and what is not.
Included in every setup or migration
- System assessment and gap analysis before anything moves
- Chart of accounts mapping, or design where none exists
- Opening balance migration, tied to the closing position it came from
- Historical data import by direct connection, CSV or Excel
- Bank feed connection and integration reconfiguration
- Post-migration reconciliation of P&L, balance sheet and trial balance
- Class and location tracking where you report by brand, division or site
- A training session, and a written record of the decisions we made together
Not included
- Your software licence. You pay QuickBooks or Xero directly, roughly $30 to $80 a month
- Ongoing bookkeeping. Most clients start it after, but it is a separate engagement
- IIF files into QuickBooks Online. IIF is a Desktop format and not a route into Online. We use a direct connection, or CSV and Excel
- Cleaning up data that was wrong before it moved. Bad data migrated is still bad data, so cleanup is quoted separately
- Tax filing, at any stage
Five stages, and the numbers have to agree before we finish.
The migration is validated when reports out of the new system reconcile to reports out of the old one. Not when the import finishes.
What you have at the end.
Named artefacts, not adjectives. Everything below is something you can open, forward or hand to a third party.
WHO DOES THIS WORK
A named senior accountant
ACCA-qualified · Migration department · Reviewed by Quality Assurance
Migrations run out of a dedicated department that has moved businesses off Sage Intacct, Xero, QuickBooks Desktop, Wave, FreshBooks and Zoho. Every deliverable is checked by quality assurance before it leaves. You get the name of the senior accountant who owns yours on the first day.
$25 to $40 an hour, scoped after we see the data.
We would rather scope a migration than guess at it. As a guide, with books reconciled and mapping agreed, allow at least 30 days. The two Sage Intacct to QuickBooks Online migrations we completed most recently took around two months each.
Price your ongoing bookkeeping insteadQuestions we get asked.
Hard to commit to before we see the data, and we would rather scope it than guess. As a guide, with books reconciled and mapping agreed, allow at least 30 days: import, then reconcile from every angle to confirm the migration is sound. The two Sage Intacct to QuickBooks Online migrations we completed most recently took around two months each.
We take the reports from the existing system and ask you to confirm which set is final, the one you expect to see in the new system. Once that is agreed we do the detailed work, then produce the same reports from the new system and reconcile the two. The migration is validated when both sets agree.
IIF is a QuickBooks Desktop format, not a route into QuickBooks Online. For a move to QuickBooks Online, the cleanest path is a direct Desktop-to-Online connection; where that is not available we import via CSV or Excel. We are comfortable with both.
Yes, QuickBooks Enterprise. These days most of our Desktop work is migration to QuickBooks Online rather than ongoing Desktop bookkeeping.
QuickBooks Online, for most businesses. It is more flexible, easier for a non-accountant to use, and integrates with more of the tools a business already runs. That said, the right platform is the one that fits your operation, and Xero is the better answer for some businesses.
Yes. We use class tracking to produce separate P&Ls per brand, division or business line, and location tracking where a business operates from multiple sites. For genuine consolidation across entities we handle inter-company elimination as part of the close.
More on moving systems.
Case studies are anonymised and figures are banded. Nothing here identifies a client.