Invoices, bills and payments
We run your receivables and payables, and act as your internal finance team. Payments go out only after you approve them, and whoever prepares one never releases it.
PRICED BY THE HOUR OR FLAT
$20 to $40
An hour, or a flat monthly fee once we know your volume. This is the core of the Finance Department level.
Book a free 30-min callYou are probably here because one of these is true.
Which version you need.
How much of the money cycle you hand over is your call. Most clients start with one side and add the other once they have seen how the approvals work.
Receivables
- Invoices raised and sent
- Payments matched off
- Ageing maintained
- Collections followed up
Runs continuously
Full AR and AP
- Everything in receivables
- Supplier bills validated and coded
- Approval routing set to your thresholds
- Payment runs prepared and released on approval
- Finance queries answered on your behalf
The usual shape
Payables
- Bill receipt, validation and coding
- Approval routing
- Payment execution
- Vendor and advance management
Runs continuously
What is in, and what is not.
Included in every engagement
- Invoicing and invoice cycle management
- Payment matching, ageing and collections follow-up
- Vendor bill receipt, validation and GL coding
- Approval routing set to thresholds you define
- Payment run preparation and release only after your approval
- Segregation of duties between whoever prepares and whoever releases
- Employee and vendor advance management
- Finance queries handled on your behalf, from your address where you want that
- Daily financial snapshots and cash position updates
Not included
- Any payment you have not approved. That is the point of the service, not a limitation
- Signing authority. Approval stays with you, always, and we would not accept it
- Credit decisions. We give you the ageing and the evidence; who to extend terms to is yours
- Legal collections. We chase, escalate and document. Enforcement is a lawyer’s job
- Filing income tax, at any stage
Five stages, and nothing moves without you.
We hold payment access for companies that will never visit our office. Approval thresholds and segregation of duties are how that is earned rather than requested.
What you have at the end.
Named artefacts, not adjectives. Everything below is something you can open, forward or hand to a third party.
WHO DOES THIS WORK
A named senior accountant
ACCA-qualified · Finance Operations department · Reviewed by Quality Assurance
Operations runs out of a department separate from the person who releases payments, which is what segregation of duties means in practice. Access is limited to the people assigned to your account and removed when they change. We have no duplicate or fraudulent payment on record across any client account.
$20 to $40 an hour, or a flat monthly fee.
This is the largest single addition to a monthly fee, because it is the largest addition of hours. Roughly double the bookkeeping time, since someone is running the money as well as recording it.
Price your ongoing bookkeeping insteadQuestions we get asked.
Payments route through you for approval before money leaves. Access is limited to the people assigned to your account and removed when they change. We keep segregation of duties between whoever prepares a payment and whoever releases it, and we have never had a duplicate or fraudulent payment on any client account.
Receivables and payables end to end, vendor management, employee and contractor payment, advances, bill validation and approval routing, plus handling finance queries on your behalf. Because we sit inside the finance operation, tasks arise that do not fit neatly into a service category, and we would rather absorb them than send you elsewhere.
Yes, from a company email address where you want that. We agree upfront what we are authorised to say, what needs your sign-off and what gets escalated. You stay copied on anything that commits you to something.
Wise, Mercury, Revolut, Stripe, Bill.com, Ramp, Payoneer and Slash, among others. We reconcile in the accounting system rather than treating the payment platform as the record.
No. We give you the ageing, the history and the evidence of what has been chased. Who gets extended terms, and who gets stopped, is your call and we would not take it.
You hear it from us first. Every deliverable passes four levels of review before it reaches you, and when something still gets through we raise it, explain what happened and tell you what we have changed. We do not claim error-free work. We claim that errors get caught before delivery, and reported when they are not.
More on running the money safely.
Case studies are anonymised and figures are banded. Nothing here identifies a client.